SM & © Baylor School and Baylor Swim Club 1977-2011
Weekly Update: January 8, 2018
by Brian Gill 2018-01-09 09:22:00

Week of January 8, 2018

Important Upcoming Dates

January 9 Entry Deadline for Southeastern Middle School Swimming & Diving Championships
January 9 PRACTICE Schedule CHANGES due to a Varsity swim meet at Baylor
AG- 6:30-8:00 PM
Juniors- 6:30--8:15 PM
January 12-14 Pilot Flying J January Classic- Knoxville, TN
January 16 PRACTICE Schedule CHANGES due to a middle school swim meet at Baylor
AG- 6:30-8:00 PM
Juniors- 6:30--8:15 PM
January 20 Southeastern Middle School Swimming & Diving Championships @ Baylor School Natatorium
January 23 Scratch Deadline for SES East Regional Championships- Please be sure to Attend / Decline for the meet through TeamUnify
February 9-10 TISCA Swimming & Diving Championships- Knoxville, TN
February 16-18 SES East Regional Championships @ Baylor School Natatorium
February 23-25 Southeastern Swimming Short Course Championships- Huntsville, AL



Pilot Flying J January Classic: THIS WEEKEND- January 12-14, 2018 at the Allan Jones Intercollegiate Aquatic Center in Knoxville, TN

This weekend the Baylor Swim Club will travel seventy athletes to Knoxville, TN to compete in the Pilot Flying J January Classic at the Allan Jones Intercollegiate Aquatic Center. The coaching staff is looking forward to some great performances this weekend. Please see all the important information below about attending the swim meet this weekend. Please see the meet and warm-up schedule below. An approx. timeline for the meet is also available.

PARKING: Parking will be FREE.  Parking will be located at the Kingston Pike Building, 2309 Kingston Pike, next to Tyson Park. Shuttle buses will run from the parking area to the facility. You may also meter park on Volunteer Ave. at available meters. If you choose to not park at the designated areas you are parking at your own risk and could be subjected to being towed.   THERE IS NO PARKING AT WALMART OR PUBLIX.More info and maps for parking can be found on the TNAQ hosted Meets Page.

Meet & Warm-Up Schedule

All Ages PM Timed Finals Session: Warm-up 4:45 PM (Please arrive by 4:30 PM), Meet Starts at 5:45 PM

13 & Over AM Prelims Session: Warm-up 6:45 AM (Please arrive by 6:30 AM), Meet Starts at 8:00 AM
12 & Under Timed Finals Session: 1st Warm-up approx. 12:25-12:50 PM (Please arrive by 12:10 PM), Meet Starts approx. at 1:30 PM 
13 & Over PM Finals Session: Warm-up 5:00 PM (Please arrive by 4:45 PM), Meet Starts at 6:00 PM
All swimmers need to see coaches before they leave prelims to see what time they need to return for finals each evening.

13 & Over AM Prelims Session: Warm-up 6:45 AM (Please arrive by 6:30 AM), Meet Starts at 8:00 AM
12 & Under Timed Finals Session:  2nd Warm-up approx. 12:50-1:15 PM (Please arrive by 12:35 PM), Meet Starts approx. at 1:30 PM 

Meet Information / Entries
Click here! for Meet Entries- updated 1/2/18
Click here! for Meet Information
Hotel Information
Meet Info Page

There are NO relays entered in this swim meet.

What to Bring
Baylor cap (RED BAYLOR CAPS ONLY), Arena team suit, goggles, two towels, T-SHIRTS- Any color on Fri., GREY on Sat., and RED on Sun., sweat shirt/pants, activities (books, etc.), water bottle, and healthy snacks. Please be sure to wear some warm clothing before and after you swim, this includes socks and or shoes to keep your feet warm.

Here are some Important Things to Remember About Going to a Swim Meet

  • Prior to the beginning of the meet, ALL parents should write the events the child will be swimming on the child's arm. This should include event #, heat #, and lane #. (This information can be found by accessing a heat sheet, which will be posted on the TNAQ website Meet Info Page) This will enable the swimmer to determine if he/she is in the correct place.
  • All Baylor swimmers will be sitting together in a designated area. All swimmers must remain in that area while they are not swimming an event. Only swimmers, coaches, and meet volunteers will be allowed on the pool deck during the meet. The field house adjacent to the pool will be available for swimmers to camp out to wait for events. Only swimmers, coaches, and meet volunteers will be allowed on the pool deck during the meet.
  • Immediately before and after each race, your child should see the coaching staff to get feedback on their performance. This is the best time for the child to get a clear understanding of what things they did well, and what they still need to work on.
  • All swimmers are responsible for getting behind the blocks in their correct heat and lane before each race.
  • Parents please remember that the coaches are not responsible for getting swimmers to the blocks for their race. The coaches need to make sure they watch every child's race. Go out and have fun, and swim your best.
  • All parents must remain off the pool deck and in the stands above the pool during the swim meet. The pool is reserved for swimmers, meet officials, and meet volunteers ONLY.
  • PLEASE REMEMBER: We are not all about awards and time standards. Your child may not always have a best time or get an award, but they may do other things that the coaching staff and the swimmer should be proud of.
  • For more detailed information regarding attending swim meets please see the following pages in your team handbook: page 14- Swim Meet Policies, pages 15-17- Competitions, and page 17-18- Meet Entries. (Baylor Swim Club Team Handbook: 2017-2018 Season)


Practice Changes During High School & Middle School Swimming Seasons

The coaching staff has gone ahead and made some practice schedule changes during the Middle School and High School swimming seasons because of meets being held at Baylor. If the practice group was not canceled, rescheduled or listed then practice will be held at the regularly scheduled time. (All practices at the Hamilton YMCA remain the same as scheduled). Please be sure to make a note of theses changes.

  • Tuesday, Jan. 9th
    AG- 6:30-8:00 PM
    Junior- 6:30-8:15 PM
  • Tuesday, Jan. 16th
    AG- 6:30-8:00 PM
    Junior- 6:30-8:15 PM

Baylor Swim Club members, families, and friends are all invited and encouraged to come attend and watch either the middle school and/or varsity meets while the teams are competing at our home pool.

****NOTE: If there are some groups that are practicing during these swim meets please note that all the practices will be held at the diving end of the Natatorium. Swimmers are to remain at that end of the pool ONLY. All parents are to remain up in the bleachers above the pool. Thank you for your cooperation with this matter.


February Championship Meets- Scratch Deadlines & Information

The month of February is considered our championship season and there are several scratch deadlines that we would like to make the membership aware of. Please understand that it is important to try to compete in some of the meets that are offered. They can be the most important learning tool for both the swimmers and even the coach.

SES East Regional Championships- February 16-18 at Baylor
Eligibility: This swim meet is open to all Developmental, AG, JR, SR2, and SR/Varsity practice groups- swimmers may not swim events in which they have Southeastern Championship qualifying times. It is the last chance for swimmers to achieve Southeastern Swimming Championship qualifying times, and it is also considered the Southeastern Swimming 8 & Under Championship meet.
Scratch Deadline: Tuesday, January 23rd- Please be sure to Attend or Decline for the meet through TeamUnify.
Click Here! for 2018 Southeastern SC Championship Qualifying Times (Bonus Time Standards)
Click here! for Meet Information

Southeastern Swimming Short Course Championships- February 23-25 in Huntsville, AL
Eligibility: this meet is only open to those swimmers who have achieved a Southeastern Swimming Championship qualifying time.
There is no scratch deadline for this meet, however all those that have achieved a qualifying time are expected to attend the meet. Swimmers will be entered in the meet if they have qualified for an event or events. Please see or email the coaching staff if you have any questions.

Click Here! for 2018 Southeastern SC Championship Qualifying Times (Bonus Time Standards)
Click here! for Meet Information

Hotel Information
Hilton Garden Inn- Huntsville South / Redstone Arsenal
301 Boulevard South
Huntsville, AL, 35802 
Reference Baylor Swim Club block
Deadline – February, 1 2018
Rate: $99.00- includes breakfast 


Baylor Recognized as Silver Medal Club of Excellence

What exciting news! The Baylor Swim Club has been awarded by United States Swimming the distinction of being a nationally ranked Silver Medal swim club in the USA Swimming Club of Excellence program for the 2018 swimming season!
What exactly does this mean? This means that Baylor Swim Club is recognized as one of the top clubs in the country based on organizational professionalism and athletic performance. To qualify for this award, Baylor had to submit an extensive report to United States Swimming, documenting club professionalism as well as both national and world-class performance.

Baylor Swim Club had a great performance scoring 7,056 points. The Baylor Swim Club is the only one in the Greater Chattanooga Area to earn this honor, and has been a Silver or Bronze medal club for nine out of the last eleven years.

Here is a link to other USS teams that have received the awards for 2018
USA Swimming Club Excellence Results for 2018



2018 Southeastern Middle School Championship Meet Information

Once again, the Baylor Swim Club and the Baylor School will be hosting the 2018 Joe Gawrys Southeastern Middle School Swimming & Diving Championship. Any swimmer that is in middle school has the opportunity and is encouraged to attend this swim meet. If your child attends a school other than the Baylor School your child will need to be entered by that school. There are several schools that attend the championship made up of Baylor Swim Club, GPS / McCallie Aquatics, and Chattanooga Swimming athletes. If there are other swimmers at your child's school a parent coordinator needs to be appointed. This person is responsible for getting the school waiver signed, collect entry fees, and submit the entry list to the club coach for which they swim.

For example if the parent coordinator is a member of Baylor Swim Club then he or she will collect the fees, get a list of entries for each child from that school and submit to either Brian or Laura. Brian or Laura will take care of completing the Team Manger file. If the parent coordinator is from McCallie / GPS Aquatics then all information will be submitted to Roger Dahlke. If you are entering kids from another USA club team make sure you include their entry times. McCallie / GPS Aquatics will not know what times our kids have and we will not know what times they should be entered with.

Swimmers that are participating must have the waiver form signed and returned to Laura Pitman by the entry deadline. The entry deadline for this meet is Tuesday, January 9, 2018. All those that do not attend the Baylor School and go to a different middle school must have all the paperwork filled out completely in order to enter the meet. The waiver form can be found within the meet information.

Click here! for Meet Information


Dress Warm: Both Before & After Practice

As we get into the fall and winter season the weather is beginning to get cooler, especially in the evenings. The coaching staff continues to chastise far too many swimmers for arriving in flip flops and leaving wet. Muscles require good care and thrive when pampered. Keeping them warm begins the recovery process after a demanding practice. Changing out of a wet suit into dry clothes may be inconvenient but it makes good sense this time of the year. We thank you for your support.


Deck Pass & Membership Card Information

Deck Pass is the official mobile application for USA Swimming. Deck Pass is truly for all ages and abilities. There is something for everyone, whether you are an athlete, parent, coach, official, volunteer, or simply a fan. Please see the following important information below regarding Deck Pass- USA Swimming's APP, and information about your USA Swimming Membership card(s).

We have gone ahead and created a page in the member news section with all the information about the Deck Pass APP, however in order to access it you will need to login to the members section of the website. See the link below.

Click here! for Deck Pass and Membership Card Info


Hotel Information for the 2017-2018 Short Course Season

Below you will find hotel reservation information for away swim meets during the 2017-2018 short course season for the Baylor Swim Club. In order to access this information you will need to login to the member section of the website.



Swimmers Folders / Awards from Meets

New folders have been created for the 2017-2018 season and are available. All awards from meets and past meets will be filed in the athletes folders on the pool deck. Each athlete on the Baylor Swim Club should have a folder where these awards will be placed after meets. Many ribbons and medals from past meets have also been filed there as well. Please have your child check the folders on the pool deck after practices. The folder boxes are located on a table next to the staff office on the pool deck. If for some reason your child does not have a folder, please email Coach Brian. Special thanks to Florence Porter for getting them organized this year.


All-American Swim Supply Online TEAM Store & Contact Info

Below you will find login information for Baylor Swim Club's online TEAM STORE on and the most up to date contact information for our team vendor, All-American Swim Supply. If you need to order team suits or practice equipment please order from the TEAM STORE or contact their Roswell, GA location.



Fall Parents Meeting Information Handout

Thank you to all that were able to attend the Fall Parents meeting. The Parent Information handout from the Fall Parent Meeting held on August 31, 2017 is now available on the website. A YouTube Video of the meeting is also available for viewing. See the link above for all the parent meeting information.


2017-2018 Team Handbook Now Available

The 2017-2018 Baylor Swim Club Team Handbook is now available on the website. The Team Handbook consists of all the policies and procedures for members that have joined the Baylor Swim Club. See the link above for the team handbook.

The Baylor Swim Club Volunteer Handbook is now posted online. Listed below are many of the opportunities available for parents to contribute and show their support of the Baylor Swim Club. Most positions are only necessary during home meets. See the link above for the volunteer handbook.


Locker Room Use

This is a reminder to all Baylor Swim Club members, that the only locker rooms that should be used are the lower school boys and girls locker rooms. The upper school locker rooms and lockers are reserved only for Baylor School Varsity swimmers. Please remember not to leave any personal belongings in the locker rooms or lockers. All equipment and belongs need to be taken home each night after practices. If any personal belongings or equipment are left in the locker rooms, it will be collected and placed in the lost and found area in the equipment room / endless pool room. Thank you for your cooperation with this matter.


Swim Meet Advertising for the 2017-2018 Season

The Baylor Swim Club Swim Meet Advertising form is now available. Please consider purchasing an ad in the heat sheet for one or all of the meets that are being hosted at the Baylor School Natatorium for the 2017-2018 season.


Website Login Information

The coaching staff has been posting some important information that you will need to know so please take the time to get a login and begin checking the MEMBER NEWS section on a consistent basis. Below you will find directions on how to get a member login.

Directions for Member Login

• Go to the main menu on the homepage and click LOGIN
• On the login screen click REGISTER in the bottom left hand corner of the login box
• On the REQUEST LOGIN page please fill out all of the required information.
• Once this is completed the administrator of the website will verify that you are a member of Baylor Swim Club.
• Following this you will receive an email giving you further login directions with a username and password

After you have logged in for the first time, please take the time to fill out the brief family information form. We are trying to collect as much info electronically as possible. You can find the family info form under the members tab on the main menu.

If for some reason you are having issues logging in or you need your password reset please email Coach Brian.

Below are links to the two sections that are now blocked without a member login

Please let us know if you have any further questions.


News from the Club Office

Parents, I just want to review some billing items with you. The TeamUnify system will bill accounts to you on the 1st of every month. The statements will contain your monthly dues and any other charges such as caps meet fees hospitality fees, etc. and a late fee will be assessed on the 21st of each month. Any payments that are unable to be processed on the 1st will accrue processing fees in addition to the charges. This fee comes from our processing merchant. Any accounts that are 30 days past due will result in your child being held out of the water.

Our developmental sessions are 8 week sessions so you will receive statements bi-monthly with the dues. As long as you are registered before the first day of the session you will be ready to participate in that session. Once you have registered the first time you will no longer be charged the USA and Club registration fees. Those fees are only charged at the beginning of each new swim year. Through TeamUnify you will automatically be billed for the next developmental session unless you have emailed the club by the 5th day of the month preceding the next session. So if you do not want to participate in session 2 you must email the club no later the October 5th. Telling your coach that you are not doing the next session will not keep you from being billed. Be sure to send the email to the club.

We will not allow children to practice until the online registration has been completed.

If you are planning on taking a break and your child is in AG, Junior, or Senior, remember in order not to be billed for the next month I need to have written notification at least 30 days in advance. So for example, if you know you are not going to swim in December I must receive an email from you stating that no later than Nov.1. If the written statement is not received by that date you will be charged. Please understand that telling the coach does not count as proper notification. Notifications must be sent to Laura Pitman.

The yearly hospitality fee of $120 is charged in October. If you join in October or later the hospitality fee is charged the month following your registration. This is the only additional fee our families are charged outside of meet fees. We do not require any fund raising. The hospitality fee is to supply food for the coaches and officials at all of our hosted meets. Some of these people are here for 3 meals and they greatly appreciate our hospitality. If you have concerns about this fee please contact me directly.

If you have any further questions please email Laura Pitman



Follow Baylor Swimming on Social Media

While our website continues to be our central source of information, now you can keep up with all the latest Baylor Swimming news on Facebook, Twitter, Instagram, and YouTube Channel. Simply use this page as your portal for easy access to Baylor Swimming's social media pages.


Silver Medal Club of Excellence for 2018

Baylor Swimming
171 Baylor School Road
Chattanooga, TN   37405
Office phone:  423-267-8506 x267

Director of Competitive Swimming / Head Coach / Aquatics Director: Dan Flack
Director of Operations / Assistant Coach: Laura Pitman
Head Age Group Coach / Swim School Director: Brian Gill
Site Director at the Hamilton YMCA / Junior Group Coach: Adam Carter

USA Swimming
Club Recognition Program
Level 1