Weekly Update: October 16, 2017 by Brian Gill 2017-10-18 08:36:00
Week of October 16, 2017
Important Upcoming Dates
MCC October Invitational at McCallie School
RSVP Deadline for the Halloween BASH- Please be sure to Attend / Decline for the meet through TeamUnify
Halloween BASH (6:30-7:45 PM) in the Field House on Court C- more info to be posted shortly
Developmental Session I Ends
Developmental Session II Begins
Halloween- NO PRACTICE for Developmental, AG, & JR groups
Rescheduled Developmental practice (6:15-7:15 PM) due to Halloween on Tues., 10/31
Martha Bass Invitational
MCC October Invitational THIS WEEKEND: October 21-22, 2017 at the McCallie School
This weekend over seventy Baylor Swim Club athletes will compete in MCC October Invitational at the McCallie School. The coaching staff is looking forward to some great performances this weekend. Please see all the important information below about attending the swim meet this weekend. Please see the meet and warm-up schedule below.
Meet & Warm-Up Schedule
Saturday & Sunday
All Ages AM Session: 2nd Warm-up 8:50-9:25 AM (Please arrive by 8:35 AM), Meet Starts at 9:30 AM
What to Bring
Baylor cap (RED BAYLOR CAPS ONLY), Arena team suit, goggles, two towels, NEW Baylor Swim Club GREY registration t-shirt on Sat.., and any RED Baylor t-shirt on Sun., sweat shirt/pants, activities (gameboy, books, etc.), water bottle, and healthy snacks. Please be sure to wear some warm clothing before and after you swim, this includes socks and or shoes to keep your feet warm.
Here are some Important Things to Remember About Going to a Swim Meet
Prior to the beginning of the meet, ALL parents should write the events the child will be swimming on the child's arm. This should include event #, heat #, and lane #.This will enable the swimmer to determine if he/she is in the correct place.
All Baylor swimmers will be sitting together in a designated area. All swimmers must remain in that area while they are not swimming an event. Only swimmers, coaches, and meet volunteers will be allowed on the pool deck during the meet.
Clerk of Course for 8 & Under events- there will be a clerk of course for ALL 8 & Under events at this meet. All 8 & Unders should report to the clerk of course prior to their race, and then parent volunteers will line them up in the proper heat and lane.
Immediately before and after each race, your child should see the coaching staff to get feedback on their performance. This is the best time for the child to get a clear understanding of what things they did well, and what they still need to work on.
All swimmers are responsible for getting behind the blocks in their correct heat and lane before each race.
Parents please remember that the coaches are not responsible for getting swimmers to the blocks for their race. The coaches need to make sure they watch every child's race. Go out and have fun, and swim your best.
All parents must remain off the pool deck and in the stands above the pool during the swim meet. The pool is reserved for swimmers, meet officials, and meet volunteers ONLY.
PLEASE REMEMBER: We are not all about awards and time standards. Your child may not always have a best time or get an award, but they may do other things that the coaching staff and the swimmer should be proud of.
For more detailed information regarding attending swim meets please see the following pages in your team handbook: page 14- Swim Meet Policies, pages 15-17- Competitions, and page 17-18- Meet Entries. (Baylor Swim Club Team Handbook: 2017-2018 Season)
Meet Entries for Martha Bass Invitational
Meet entries for the Martha Bass Invitational (Nov. 4-5) at Baylor are now available for viewing. They can be found on the meets-info/results page or they can be viewed by logging into your TeamUnify account. The scratch deadline for this swim meet has past, please email Laura Pitman by 8:00 PM on Sunday, October 22 with any issues.
Get ready all you ghouls and ghosts as the Baylor swimmers and divers will invade the field house on Thursday, October 26th for the annual Halloween Bash. The main details regarding the Halloween Bash are below so please save the date. All are encouraged to attend. There will be NO practice for all the swimmers/divers on this date, in place of practice we will be having our Halloween party.
RSVP: In order to have an accurate count for the party all swimmers/divers that plan to attend need to Attend / Decline through your TeamUnify account by Friday, October 20th. Those that are members of the Baylor Diving Club should email Coach Bonds to RSVP.
WHEN: Thursday, October 26th from 6:30-7:45 PM
WHERE: Baylor School Field House on Court C
COST: There will be a minimal cost of $10.00 per swimmer/diver to attend the party. This covers pizza, drink, desert, and party favors. Checks need to be made out to the Baylor Swim Club.(All checks and/or cash should be brought to the party and paid at the door. We will not accept payment prior to the party)
WHICH GROUPS CAN ATTEND: the party is open to the following practice groups- Juniors, Baylor Middle School swimmers who are on the club team, Age Group, Developmental, Hamilton YMCA groups, and Baylor Diving Club.
WHAT to BRING: All swimmers/divers are to come dressed up in their Halloween costume. Swimmers & divers must also bring two canned goods per person as we will give the canned goods to the food bank here in Chattanooga as we get closer to Thanksgiving.
Developmental Session I Ends Thurs., Oct. 26th; Session II Begins Mon., Oct. 30th
The first developmental session ends on Thursday, October 26. If you are planning on continuing for the second session then you do not need to take any action. You will see the charges on November 1st and the first practice will be Monday, October 30, 2017. Please email if you have any further questions.
Halloween Practice Schedule Changes
There will be NO PRACTICE for ALL Developmental, AG, and Junior practice groups due to Halloween on Tues., Oct. 31st. Senior/Varsity, Senior 2, and those that practice at the Hamilton YMCA will be on a regular schedule on Halloween,
Due to the missed practice for the Developmental 3 day/week group we will have practice on Wed., Nov. 1st at their regularly scheduled time from 6:15-7:15 PM.
Hotel Information for the 2017-2018 Short Course Season
Below you will find hotel reservation information for away swim meets during the 2017-2018 short course season for the Baylor Swim Club. In order to access this information you will need to login to the member section of the website.
Baylor Swimming Online Spirit Store- Deadline to Order Fri., Oct. 20th
We are once again offering the team spirit shop for Baylor Swim Club families. This service is provided through Red Bank athletic shop. If you are interested in ordering any items simply follow the link below. You will order and pay for your items online. Once the store is closed it generally takes them about 2-3 weeks to process the entire order. The store will then deliver the items to the pool and I will let you know they are ready for distribution.
New folders have been created for the 2017-2018 season and are available. All awards from meets and past meets will be filed in the athletes folders on the pool deck. Each athlete on the Baylor Swim Club should have a folder where these awards will be placed after meets. Many ribbons and medals from past meets have also been filed there as well. Please have your child check the folders on the pool deck after practices. The folder boxes are located on a table next to the staff office on the pool deck. If for some reason your child does not have a folder, please email Coach Brian. Special thanks to Florence Porter for getting them organized this year.
Nine Athletes Selected to 2016-17 SES Age Group All-Star Team
CHATTANOOGA, TN- The Baylor Swim Club placed nine athletes on the 2016-2017 Southeastern Swimming Age Group All-Star Team. The team was selected during the time period of September 1, 2016-August 31, 2017 from Short Course yards and Long Course Meters results.
The following Baylor Swim Club athletes were selected to the All-Star Team:
Owen Eastman (11-12 boys short course) Charlie Han (11-12 boys short course & long course) John Hollowell (13-14 boys short course) Ellie Lydon (9-10 girls long course) Vincent Porter (9-10 boys long course) Aidan Sims (13-14 boys long course) Ellie Waldrep (13-14 girls short course & long course) Luke Waldrep (9-10 boys long course) Dallas Woods (13-14 girls short course)
Freeman Named as Rising Star to Compete in FINA World Cup Events
COLORADO SPRINGS, CO- On Friday, September 29th Baylor School / Baylor Swim Club athlete Trey Freeman was one of ten athletes named as a rising star by USA Swimming. Freeman will attend two FINA World Cup events as a member of Team USA in November. He will swim in the FINA World Cup in Tokyo on Nov. 14-15 and then will travel to Singapore for the final event on Nov. 18-19.
All-American Swim Supply Online TEAM Store & Contact Info
Below you will find login information for Baylor Swim Club's online TEAM STORE on www.allamericanswim.com and the most up to date contact information for our team vendor, All-American Swim Supply. If you need to order team suits or practice equipment please order from the TEAM STORE or contact their Roswell, GA location.
Thank you to all that were able to attend the Fall Parents meeting. The Parent Information handout from the Fall Parent Meeting held on August 31, 2017 is now available on the website. A YouTube Video of the meeting is also available for viewing. See the link above for all the parent meeting information.
2017-2018 Team Handbook Now Available
The 2017-2018 Baylor Swim Club Team Handbook is now available on the website. The Team Handbook consists of all the policies and procedures for members that have joined the Baylor Swim Club. See the link above for the team handbook.
The Baylor Swim Club Volunteer Handbook is now posted online. Listed below are many of the opportunities available for parents to contribute and show their support of the Baylor Swim Club. Most positions are only necessary during home meets. See the link above for the volunteer handbook.
Locker Room Use
This is a reminder to all Baylor Swim Club members, that the only locker rooms that should be used are the lower school boys and girls locker rooms. The upper school locker rooms and lockers are reserved only for Baylor School Varsity swimmers. Please remember not to leave any personal belongings in the locker rooms or lockers. All equipment and belongs need to be taken home each night after practices. If any personal belongings or equipment are left in the locker rooms, it will be collected and placed in the lost and found area in the equipment room / endless pool room. Thank you for your cooperation with this matter.
Swim Meet Advertising for the 2017-2018 Season
The Baylor Swim Club Swim Meet Advertising form is now available. Please consider purchasing an ad in the heat sheet for one or all of the meets that are being hosted at the Baylor School Natatorium for the 2017-2018 season.
Website Login Information
The coaching staff has been posting some important information that you will need to know so please take the time to get a login and begin checking the MEMBER NEWS section on a consistent basis. Below you will find directions on how to get a member login.
Directions for Member Login
• Go to the main menu on the www.baylorswimming.org homepage and click LOGIN
• On the login screen click REGISTER in the bottom left hand corner of the login box
• On the REQUEST LOGIN page please fill out all of the required information.
• Once this is completed the administrator of the website will verify that you are a member of Baylor Swim Club.
• Following this you will receive an email giving you further login directions with a username and password
After you have logged in for the first time, please take the time to fill out the brief family information form. We are trying to collect as much info electronically as possible. You can find the family info form under the members tab on the main menu.
If for some reason you are having issues logging in or you need your password reset please email Coach Brian.
Please let us know if you have any further questions.
News from the Club Office
Parents, I just want to review some billing items with you. The TeamUnify system will bill accounts to you on the 1st of every month. The statements will contain your monthly dues and any other charges such as caps meet fees hospitality fees, etc. and a late fee will be assessed on the 21st of each month. Any payments that are unable to be processed on the 1st will accrue processing fees in addition to the charges. This fee comes from our processing merchant. Any accounts that are 30 days past due will result in your child being held out of the water.
Our developmental sessions are 8 week sessions so you will receive statements bi-monthly with the dues. As long as you are registered before the first day of the session you will be ready to participate in that session. Once you have registered the first time you will no longer be charged the USA and Club registration fees. Those fees are only charged at the beginning of each new swim year. Through TeamUnify you will automatically be billed for the next developmental session unless you have emailed the club by the 5th day of the month preceding the next session. So if you do not want to participate in session 2 you must email the club no later the October 5th. Telling your coach that you are not doing the next session will not keep you from being billed. Be sure to send the email to the club.
We will not allow children to practice until the online registration has been completed.
If you are planning on taking a break and your child is in AG, Junior, or Senior, remember in order not to be billed for the next month I need to have written notification at least 30 days in advance. So for example, if you know you are not going to swim in December I must receive an email from you stating that no later than Nov.1. If the written statement is not received by that date you will be charged. Please understand that telling the coach does not count as proper notification. Notifications must be sent to Laura Pitman.
The yearly hospitality fee of $120 is charged in October. If you join in October or later the hospitality fee is charged the month following your registration. This is the only additional fee our families are charged outside of meet fees. We do not require any fund raising. The hospitality fee is to supply food for the coaches and officials at all of our hosted meets. Some of these people are here for 3 meals and they greatly appreciate our hospitality. If you have concerns about this fee please contact me directly.
While our website continues to be our central source of information, now you can keep up with all the latest Baylor Swimming news on Facebook, Twitter, Instagram, and YouTube Channel. Simply use this page as your portal for easy access to Baylor Swimming's social media pages.
Director of Competitive Swimming / Head Coach / Aquatics Director: Dan Flack
Director of Operations / Assistant Coach: Laura Pitman
Head Age Group Coach / Swim School Director: Brian Gill
Site Director at the Hamilton YMCA / Junior Group Coach: Adam Carter