Halloween BASH (6:30-7:45 PM) in the Field House on Court C
Developmental Session I Ends
Developmental Session II Begins
Martha Bass Invitational
Fall Kick-Off Classic- THIS WEEKEND: September 23-24, 2017 at the Baylor School Natatorium
This weekend the Baylor Swim Club will host and compete in the Fall Kick-Off Classic. The coaching staff is looking forward to some great performances this weekend. Please see all the important information below about attending the swim meet this weekend.
You will receive an email reminding you to check the volunteer job sign-up on TeamUnify to verify positions and report times. All volunteers must sign in at the Volunteer Check IN Table in the pool lobby BEFORE each session. You will need to complete a name badge and wear it during the session in which you are working. Please be sure to sign in at the VOLUNTEER table BEFORE your session starts as it is these sheets we will use to determine who has worked and who will receive fines. It is imperative that all volunteers report at the assigned time.
The Parent Volunteer T-shirts will be available Thursday night at practice. If you do not pick it up on Thursday it will be at the volunteer sign in table. There will be a list with your name and size. The volunteer person at the table will check you off the list when you pick up your shirt.
Once you receive your shirt please be sure to wear it when you are working the meet. If you did not place your order before the deadline there will not be a volunteer shirt for you. If you have one from previous years please wear that. If you are new and didn't order please email me and I will see if I can match you up with a few that I have left from previous years.
There will be a drink and snack station available to parents working the current session. Access to the hospitality room at the pool will be limited to meet officials and coaches only.
We need all swim club families to help to make this meet run smooth. Thank you for being so willing to serve and support our staff and your swimmers. Our club staff and swimmers greatly appreciate all that you all do for the club. We could not be successful without you.
Meet & Warm Up Schedule
11 & Over AM Session- Warm Up: 7:30-8:15 AM (Please arrive by 7:15 AM), Meet starts at 8:30 AM
10 & Under PM session- Warm Up: approx. 12:05-12:35 PM (Please arrive by 11:50 AM), Meet starts at approx. 12:40 PM
11 & Over AM Session- Warm Up: 7:30-8:20 AM (Please arrive by 7:15 AM), Meet starts at 8:30 AM
10 & Under PM session- Warm Up: approx. 11:50 AM-12:20 PM (Please arrive by 11:35 AM), Meet starts at approx. 12:30 PM
There are RELAYS entered for this swim meet. Some tentative relays will be emailed out to all JR,AG,Developmental groups prior to the meet. All Senior relays will be determined at the swim meet. These relays will be posted at the pool during the meet. They are subject to change depending on performance during the meet. If your child is slated to be in a relay please DO NOT LEAVE THE MEET EARLY.
What to Bring
Baylor cap (RED BAYLOR CAPS ONLY), Arena team suit, goggles, two towels, NEW Baylor Swim Club GREY registration t-shirt on Sat.., and any RED Baylor t-shirt on Sun., sweat shirt/pants, activities (gameboy, books, etc.), water bottle, and healthy snacks. Please be sure to wear some warm clothing before and after you swim, this includes socks and or shoes to keep your feet warm.
Here are some Important Things to Remember About Going to a Swim Meet
Prior to the beginning of the meet, ALL parents should write the events the child will be swimming on the child's arm. This should include event #, heat #, and lane #. (This information can be found by accessing a heat sheet, which will be posted on the website in the hosted meets section on Thursday, 9/21) This will enable the swimmer to determine if he/she is in the correct place.
All Baylor swimmers will be sitting together in a designated area. All swimmers must remain in that area while they are not swimming an event. Only swimmers, coaches, and meet volunteers will be allowed on the pool deck during the meet. The field house adjacent to the pool will be available for swimmers to camp out to wait for events. Only swimmers, coaches, and meet volunteers will be allowed on the pool deck during the meet.
Clerk of Course for 8 & Under events- there will be a clerk of course for ALL 8 & Under events at this meet. All 8 & Unders should report to the clerk of course prior to their race, and then parent volunteers will line them up in the proper heat and lane.
Immediately before and after each race, your child should see the coaching staff to get feedback on their performance. This is the best time for the child to get a clear understanding of what things they did well, and what they still need to work on.
All swimmers are responsible for getting behind the blocks in their correct heat and lane before each race.
Parents please remember that the coaches are not responsible for getting swimmers to the blocks for their race. The coaches need to make sure they watch every child's race. Go out and have fun, and swim your best.
All parents must remain off the pool deck and in the stands above the pool during the swim meet. The pool is reserved for swimmers, meet officials, and meet volunteers ONLY.
PLEASE REMEMBER: We are not all about awards and time standards. Your child may not always have a best time or get an award, but they may do other things that the coaching staff and the swimmer should be proud of.
For more detailed information regarding attending swim meets please see the following pages in your team handbook: page 14- Swim Meet Policies, pages 15-17- Competitions, and page 17-18- Meet Entries. (Baylor Swim Club Team Handbook: 2017-2018 Season)
Scratch Deadline for MCC October Invitational- Mon., Sept. 25th
The Scratch Deadline for the MCC October Invitational (Oct. 20-22 at McCallie) is Monday, September 25th . Please be sure to Attend or Decline for the meet through TeamUnify. This swim meet is open to all Developmental, AG, and JR, practice groups ONLY. This is a one session meet on Sat. & Sun. with ALL ages swimming in the AM session.
Registration Team T-Shirts & Parent Volunteer Shirts
The registration team t-shirts will be handed out by the coaches to all the athletes on Thurs., Sept. 21st. If your child is not at practice to pick their shirt, they should see their coach at the meet on Saturday to claim it.
The Parent Volunteer T-shirts will be available Thurs., night Sept. 21st at practice. If you do not pick it up on Thursday it will be at the volunteer sign in table. There will be a list with your name and size. The volunteer person at the table will check you off the list when you pick up your shirt. Once you receive your shirt please be sure to wear it when you are working the meet. If you did not place your order before the deadline there will not be a volunteer shirt for you. If you have one from previous years please wear that. If you are new and didn't order please email me and I will see if I can match you up with a few that I have left from previous years.
Team Suit Requirement for Swim Meets
This is just a reminder that all Baylor Swim Club athletes that are competing in swim meets are required to wear the red Arena Team suit during competitions. If you have not already purchased a team suit please do so prior to the Fall Kick-Off Classic on Sept. 23-24. Team suits can be purchased through our vendor All-America Swim Supply. See complete contact info below for All-America Swim Supply.
All-American Swim Supply Online TEAM Store & Contact Info
Below you will find login information for Baylor Swim Club's online TEAM STORE on www.allamericanswim.com and the most up to date contact information for our team vendor, All-American Swim Supply. If you need to order team suits or practice equipment please order from the TEAM STORE or contact their Roswell, GA location.
COLORADO SPRINGS, CO- On Thursday, September 7th, Baylor Swim Club / Baylor School athlete Trey Freeman was named to the 2017-2018 National Junior Team. Sixty-seven 18 & Under athletes were named to the team by USA Swimming. Freeman earned his space on the team with his top five performance in the 100, 200, 400, and 800 meter freestyle events. This is the second year in a row that Freeman has been named to the National Junior Team.
It is time once again start planning a Halloween Party for the JR, AG, & Developmental practice groups. The party will be held on Thursday, October 26th from 6:30-7:45 PM in the Field House on Court C. Complete information on this event will be in the weekly update newsletter. The coaches need some help planning the event, probably around six parents. If any parents would like to help coordinate the event please email Coach Brian. Thanks for your help.
Fall Parents Meeting Information Handout
Thank you to all that were able to attend the Fall Parents meeting. The Parent Information handout from the Fall Parent Meeting held on August 31, 2017 is now available on the website. A YouTube Video of the meeting is also available for viewing. See the link above for all the parent meeting information.
2017-2018 Team Handbook Now Available
The 2017-2018 Baylor Swim Club Team Handbook is now available on the website. The Team Handbook consists of all the policies and procedures for members that have joined the Baylor Swim Club. See the link above for the team handbook.
The Baylor Swim Club Volunteer Handbook is now posted online. Listed below are many of the opportunities available for parents to contribute and show their support of the Baylor Swim Club. Most positions are only necessary during home meets. See the link above for the volunteer handbook.
Locker Room Use
This is a reminder to all Baylor Swim Club members, that the only locker rooms that should be used are the lower school boys and girls locker rooms. The upper school locker rooms and lockers are reserved only for Baylor School Varsity swimmers. Please remember not to leave any personal belongings in the locker rooms or lockers. All equipment and belongs need to be taken home each night after practices. If any personal belongings or equipment are left in the locker rooms, it will be collected and placed in the lost and found area in the equipment room / endless pool room. Thank you for your cooperation with this matter.
Swim Meet Advertising for the 2017-2018 Season
The Baylor Swim Club Swim Meet Advertising form is now available. Please consider purchasing an ad in the heat sheet for one or all of the meets that are being hosted at the Baylor School Natatorium for the 2017-2018 season.
Website Login Information
The coaching staff has been posting some important information that you will need to know so please take the time to get a login and begin checking the MEMBER NEWS section on a consistent basis. Below you will find directions on how to get a member login.
Directions for Member Login
• Go to the main menu on the www.baylorswimming.org homepage and click LOGIN
• On the login screen click REGISTER in the bottom left hand corner of the login box
• On the REQUEST LOGIN page please fill out all of the required information.
• Once this is completed the administrator of the website will verify that you are a member of Baylor Swim Club.
• Following this you will receive an email giving you further login directions with a username and password
After you have logged in for the first time, please take the time to fill out the brief family information form. We are trying to collect as much info electronically as possible. You can find the family info form under the members tab on the main menu.
If for some reason you are having issues logging in or you need your password reset please email Coach Brian.
Please let us know if you have any further questions.
News from the Club Office
Parents, I just want to review some billing items with you. The TeamUnify system will bill accounts to you on the 1st of every month. The statements will contain your monthly dues and any other charges such as caps meet fees hospitality fees, etc. and a late fee will be assessed on the 21st of each month. Any payments that are unable to be processed on the 1st will accrue processing fees in addition to the charges. This fee comes from our processing merchant. Any accounts that are 30 days past due will result in your child being held out of the water.
Our developmental sessions are 8 week sessions so you will receive statements bi-monthly with the dues. As long as you are registered before the first day of the session you will be ready to participate in that session. Once you have registered the first time you will no longer be charged the USA and Club registration fees. Those fees are only charged at the beginning of each new swim year. Through TeamUnify you will automatically be billed for the next developmental session unless you have emailed the club by the 5th day of the month preceding the next session. So if you do not want to participate in session 2 you must email the club no later the October 5th. Telling your coach that you are not doing the next session will not keep you from being billed. Be sure to send the email to the club.
We will not allow children to practice until the online registration has been completed.
If you are planning on taking a break and your child is in AG, Junior, or Senior, remember in order not to be billed for the next month I need to have written notification at least 30 days in advance. So for example, if you know you are not going to swim in December I must receive an email from you stating that no later than Nov.1. If the written statement is not received by that date you will be charged. Please understand that telling the coach does not count as proper notification. Notifications must be sent to Laura Pitman.
The yearly hospitality fee of $120 is charged in October. If you join in October or later the hospitality fee is charged the month following your registration. This is the only additional fee our families are charged outside of meet fees. We do not require any fund raising. The hospitality fee is to supply food for the coaches and officials at all of our hosted meets. Some of these people are here for 3 meals and they greatly appreciate our hospitality. If you have concerns about this fee please contact me directly.
While our website continues to be our central source of information, now you can keep up with all the latest Baylor Swimming news on Facebook, Twitter, Instagram, and YouTube Channel. Simply use this page as your portal for easy access to Baylor Swimming's social media pages.
Director of Competitive Swimming / Head Coach / Aquatics Director: Dan Flack
Director of Operations / Assistant Coach: Laura Pitman
Head Age Group Coach / Swim School Director: Brian Gill
Site Director at the Hamilton YMCA / Junior Group Coach: Adam Carter