ARENA Long Course Invitational- THIS WEEKEND: April 28-30, 2017 at the Baylor School Natatorium
This weekend the Baylor Swim Club will host and compete in the 2017 ARENA Long Course Invitational. The coaching staff is looking forward to some great performances this weekend. Please see all the important information below about attending the swim meet this weekend.
Please be sure to check the the email you will receive on Wed, for specific report times. After receiving entries the beginning and ending times have been adjusted significantly for all sessions.
Remember to sign-in at the Volunteer table before each session that you work. The sign in sheet is what is used to verify who actually worked. We still have MANY volunteer slots that must be filled. If you have not already signed up or if you have only volunteered for one session please login and sign up today.
Remember each family in the Developmental group is to work two sessions families in all the other groups are required to work three sessions, even if your child is not swimming in the meet.
Meet & Warm Up Schedule
Please see the entire warm-up schedule below.
All Ages PM session- Warm Up: 3:15-4:15 PM (Please arrive by 3:00 PM), Meet starts at 4:30 PM
13 & Over AM session- 1st Warm Up: 6:15-7:00 AM (Please arrive by 6:00 AM), Meet starts at 8:00 AM
12 & Under PM session- 1st Warm Up: approx. 12:30-12:50 PM (Please arrive by 12:15 PM), Meet starts at approx. 1:15 PM
Open 1650 PM session-Warm Up: approx. 4:15-4:45 PM (Please arrive by 4:00 PM), Meet starts at approx. 4:50 PM
13 & Over AM session- 2nd Warm Up: 7:00-7:45 AM (Please arrive by 6:45 AM), Meet starts at 8:00 AM
12 & Under PM session- 1st Warm Up: approx. 12:15-12:35 PM (Please arrive by 12:00 PM), Meet starts at approx. 1:00 PM
What to Bring
Baylor cap (RED BAYLOR CAPS ONLY), Arena team suit, goggles, two towels, T-SHIRTS- GREY on Fri., RED on Sat., and WHITE on Sun., sweat shirt/pants, activities (gameboy, books, etc.), water bottle, and healthy snacks. Please be sure to wear some warm clothing before and after you swim, this includes socks and or shoes to keep your feet warm.
Here are some Important Things to Remember About Going to a Swim Meet
Prior to the beginning of the meet, ALL parents should write the events the child will be swimming on the child's arm. This should include event #, heat #, and lane #. (This information can be found by accessing a heat sheet, which will be posted on the website in the hosted meets section on Thursday, 4/27/17) This will enable the swimmer to determine if he/she is in the correct place.
All Baylor swimmers will be sitting together in a designated area. All swimmers must remain in that area while they are not swimming an event. Only swimmers, coaches, and meet volunteers will be allowed on the pool deck during the meet. The field house adjacent to the pool will be available for swimmers to camp out to wait for events. Only swimmers, coaches, and meet volunteers will be allowed on the pool deck during the meet.
Immediately before and after each race, your child should see the coaching staff to get feedback on their performance. This is the best time for the child to get a clear understanding of what things they did well, and what they still need to work on.
All swimmers are responsible for getting behind the blocks in their correct heat and lane before each race. (All 8 & Unders will have kid pushers that will be able to help them get to the starting blocks for their races)
Parents please remember that the coaches are not responsible for getting swimmers to the blocks for their race. The coaches need to make sure they watch every child's race. Go out and have fun, and swim your best.
All parents must remain off the pool deck and in the stands above the pool during the swim meet. The pool is reserved for swimmers, meet officials, and meet volunteers ONLY.
PLEASE REMEMBER: We are not all about awards and time standards. Your child may not always have a best time or get an award, but they may do other things that the coaching staff and the swimmer should be proud of.
For more detailed information regarding attending swim meets please see the following pages in your team handbook: page 14- Swim Meet Policies, pages 15-17- Competitions, and page 17-18- Meet Entries. (Baylor Swim Club Team Handbook: 2016-2017 Season)
Scratch Deadline for Richard Quick Invitational- Tues., April 25th
The Scratch Deadline for the 2017 Richard Quick Invitational (June 23-25 in Auburn, AL) is Tuesday, April 25th. Please be sure to Attend or Decline for the meet through TeamUnify. This swim meet is open to all Developmental, AG, JR, SR2, and SR/Varsity practice groups.
Please take notice that the scratch deadline for the Richard Quick Invitational in Auburn, AL (June 23-25) is early. This meet fills up very quickly so entries will be due early in order to secure a space in the meet for our team.
TEAM HOTEL INFORMATION
Hilton Garden Inn- Auburn / Opelika
2555 Hilton Garden Drive
Auburn, AL 36830
334-502-3500 Deadline – June 1, 2017
Reference Baylor Swimming block
Rate: $119.00- includes breakfast
Developmental Session IV Ends Thurs., April 27th; Mini Session V Begins Mon., May 1st
Developmental session IV ends on Thursday, April 27th. If you are planning on continuing for the fifth mini session then you do not need to take any action. You will see the charges on May 1st and the first practice will be Monday, May 1st. Since this is only a 4 week session the dues are pro-rated to $67 for 2 days and $77 for 3 days. Please email if you have any further questions.
Hotel Information for the 2017 Long Course Season
Below you will find hotel booking information for away swim meets during the 2017 long course season for the Baylor Swim Club. In order to access this information you will need to login to the member section of the website.
Spring Parents Meeting Information Handout Now Available
Thank you to all that were able to attend the Spring Parents meeting. The Parent Information handout from the spring parent meeting held on April 6, 2017 is now available on the website. See the link above for all the parent meeting information. The handout from the meeting will be emailed out to the entire club, and it is posted in the member news section of the website.
Meet information for the 2017 UltraSwim OPEN (June 3-4 ) at the Baylor School Natatorium is now available.
The scratch deadline for the 2017 UltraSwim OPEN (June 3-4 at Baylor) is Tuesday, May 9th. Please be sure to Attend or Decline for the meet through TeamUnify. This swim meet is open to all Developmental, AG, JR, SR2, and SR/Varsity practice groups.
After the finish to a great short course season, we move on to the long course swimming season, where all of our meets in the spring and summer are swum in a long course or 50 meter pool rather than a short course 25 yard pool.
The first long course swim meet will be our Arena Long Course Invitational to be held April 28-30 at the Baylor School Natatorium. We will then follow that meet up with the UltraSwim OPEN (June 4-5) that our club will host as well. Finally, please also take notice that the scratch deadline for the Richard Quick Invitational in Auburn, AL (June 23-25) is early. This meet fills up very quickly so entries will be due early in order to secure a space in the meet for our team. The link to the spring / summer long course meet schedule is available below and, all meets for the spring / summer have also been posted on the meets-info/results page on the website.
The SUMMER (June & July) swimming lessons schedule is now available. ALL swimming lessons registration and payment for the 2016-2017 season must be completed online. Online registration dates for both RETURNING and NEW members are also available.
Deck Pass is the official mobile application for USA Swimming. Deck Pass is truly for all ages and abilities. There is something for everyone, whether you are an athlete, parent, coach, official, volunteer, or simply a fan. Please see the following important information below regarding Deck Pass- USA Swimming's APP, and information about your USA Swimming Membership card(s).
We have gone ahead and created a page in the member news section with all the information about the Deck Pass APP, however in order to access it you will need to login to the members section of the website. See the link below.
New folders have been created for the 2015-2016 season and are available. All awards from meets and past meets will be filed in the athletes folders on the pool deck. Each athlete on the Baylor Swim Club should have a folder where these awards will be placed after meets. Many ribbons and medals from past meets have also been filed there as well. Please have your child check the folders on the pool deck after practices. The folder boxes are located on a table next to the staff office on the pool deck. If for some reason your child does not have a folder, please email Coach Brian.
Fall Parents Meeting Information Handout Now Available
Thank you to all that were able to attend the Fall Parents meeting. The Parent Information handout from the fall parent meeting held on September 1, 2016 is now available on the website. See the link above for all the parent meeting information.
Team Handbook Now Available
The 2016-2017 Baylor Swim Club Team Handbook is now available on the website. The Team Handbook consists of all the policies and procedures for members that have joined the Baylor Swim Club. See the link above for the team handbook.
Volunteer Handbook Now Available
The Baylor Swim Club Volunteer Handbook is now posted online. Listed below are many of the opportunities available for parents to contribute and show their support of the Baylor Swim Club. Most positions are only necessary during home meets. See the link above for the volunteer handbook.
Locker Room Use
This is a reminder to all Baylor Swim Club members, that the only locker rooms that should be used are the lower school boys and girls locker rooms. The upper school locker rooms and lockers are reserved only for Baylor School Varsity swimmers. Please remember not to leave any personal belongings in the locker rooms or lockers. All equipment and belongs need to be taken home each night after practices. If any personal belongings or equipment are left in the locker rooms, it will be collected and placed in the lost and found area in the equipment room / endless pool room. Thank you for your cooperation with this matter.
Website Login Information
The coaching staff has been posting some important information that you will need to know so please take the time to get a login and begin checking the MEMBER NEWS section on a consistent basis. Below you will find directions on how to get a member login.
Directions for Member Login
• Go to the main menu on the www.baylorswimming.org homepage and click LOGIN
• On the login screen click REGISTER in the bottom left hand corner of the login box
• On the REQUEST LOGIN page please fill out all of the required information.
• Once this is completed the administrator of the website will verify that you are a member of Baylor Swim Club.
• Following this you will receive an email giving you further login directions with a username and password
After you have logged in for the first time, please take the time to fill out the brief family information form. We are trying to collect as much info electronically as possible. You can find the family info form under the members tab on the main menu.
If for some reason you are having issues logging in or you need your password reset please email Coach Brian.
Please let us know if you have any further questions.
News from the Club Office
Parents, I just want to review some billing items with you. The TeamUnify system will bill accounts to you on the 1st of every month. The statements will contain your monthly dues and any other charges such as caps meet fees hospitality fees, etc. and a late fee will be assessed on the 21st of each month. Any payments that are unable to be processed on the 1st will accrue processing fees in addition to the charges. This fee comes from our processing merchant. Any accounts that are 30 days past due will result in your child being held out of the water.
Our developmental sessions are 8 week sessions so you will receive statements bi-monthly with the monthly dues. As long as you are registered before the first day of the session you will be ready to participate in that session. Once you have registered the first time you will no longer be charged the USA and Club registration fees. Those fees are only charged at the beginning of each new swim year. Through TeamUnify you will automatically be billed for the next developmental session unless you have emailed the club by the 5th day of the month preceding the next session. So if you do not want to participate in session 2 you must email the club no later the October 5th. Telling your coach that you are not doing the next session will not keep you from being billed. Be sure to send the email to the club.
We will not allow children to practice until the online registration has been completed.
If you are planning on taking a break and your child is in AG, Junior, or Senior, remember in order not to be billed for the next month I need to have written notification at least 30 days in advance. So for example, if you know you are not going to swim in December I must receive an email from you stating that no later than Nov.1. If the written statement is not received by that date you will be charged. Please understand that telling the coach does not count as proper notification. Notifications must be sent to Laura Pitman.
While our website continues to be our central source of information, now you can keep up with all the latest Baylor Swimming news on Facebook, Twitter, Instagram, and YouTube Channel. Simply use this page as your portal for easy access to Baylor Swimming's social media pages.
Director of Competitive Swimming / Head Coach / Aquatics Director: Dan Flack
Director of Operations / Assistant Coach: Laura Pitman
Head Age Group Coach / Swim School Director: Brian Gill
Asst. Sr. & Varsity Coach / Site Director at the Hamilton YMCA / Jr. Group Coach: Ed Dailey